How to Reduce Stress and Stay Calm when Planning an Event, Wedding or Party

UPDATED: 3RD JUNE 2018

Yay! You’re getting married/planning a corporate event/having a birthday party (delete where applicable). That sounds like a fun idea.

It does sound like a fun idea, doesn’t it?

Parties are fun; planning them is not.

Even the most simple of get together’s have been known to cause hair loss, weight gain and the rapid onset of wanting to kill everyone in the room, so don’t worry, you’re not alone.

What can you do to curb these homicidal tendencies and advancing waistline? Well, in my vast experience of dealing with advancing waistlines and murderous thoughts (I can’t believe I’ve mentioned death so much so early on in this post), I’ve noticed some things that can help, so if you have chosen or been tasked with, sorting out an event, and you want to make it as easy as possible, here are a few tips and ideas to keep your sanity intact.

Preparation

Have as much information as you possibly can about the event. Not only does this cut back on unpleasant surprises, but it also means that you can clearly communicate everything to anyone, which is the real key to reducing your stress and worry.

In planning his daughter’s wedding, Barry calculated that he was personally responsible for 37.54% of 3M’s profits for 2017.

Also, if things do go wrong (and at some point, they will) because you have all the information, you’re better able to process it and make a decent decision.

Make lists and update them as you go

It sounds simple, but taking the time to make a list of everything you need to do and checking it off as you go is a great way to keep you focused. No matter where you are, or what state of mind you’re in, you’ve got a list which tells you what you have to do next. It cuts out your worry by getting everything on paper and gives you peace of mind, knowing that you’ve not forgotten anything.

Always take a charger

If you’re like the rest of the planet, most of your important data is stashed away on your phone. There are many apps and ways of using your phone to help when it comes to planning an event, but, if you run out of battery, they’re all pretty much useless. Buy extra charging cables and battery packs so that no matter where you are, you can be sure to be able to use your phone or tablet.

It’s only twenty minutes into the Goldstein Bar mitzvah, and already the generator has been fired up.

Eat, sleep, drink and be merry…nearly

Planning an event takes its toll on your physical health, so make sure that you give time to look after your own needs. Get plenty of sleep, eat healthily, so that you’re not feeling ill or tired when you need to be in top form and drink water to keep you level-headed and hydrated. The last thing you need after you’ve perfectly planned your event is for you to be sneezing on your guests as they arrive!

Give yourself a break

All work and no play apparently made Jack a dull boy, but it would also surely lead to him going mad if he was planning an event. You need time to recharge, to step back and let things settle, only then can you come back with fresh eyes, see what needs doing and be at your best. So make sure that you take time away from the event planning process so that your brain can refocus on other things.

Have realistic expectations

If you’ve been asked to organise the office party and have a budget of £1,000, you don’t want to be making phone calls to Monaco to enquire into Yacht prices. Be realistic about what you have (and who you have). Constantly remind yourself who the party is for and what the objective is? Is it just to blow off steam, or are you looking for the office to learn a new skill or take part in some team building?

Who needs a venue with carpet when dilapidated warehouses are plentiful! Yay for the downward economy!

Learn to Oommmmmmm

If you’re planning an event or party, you’re probably going to be meeting lots of people, so you need to be calm and approachable. If you’re always rushing, shouting or stressed, people will not enjoy meeting or working with you and that will only make your job harder, so try to relax. If you feel the pressure starting to get to you, try meditation, going for a long walk or screaming at a pensioner (don’t really do that).

After commenting on how peaceful he looked on his wedding day, many guests were later surprised to discover that Jamie had been dead for 3 hours. I’ll be honest, it put a bit of a dampener on the rest of the day.

Synergy

A rather fancy name for working with people to create an even better solution that either of you could create on your own. Don’t be afraid of asking for help, input or advice. Everyone is working towards the same goal — an amazing — stress-free — event, so ask people what they think. Not only will you get some good ideas, but because you’re communicating with them, they’ll have a better idea of what you want and this will spill over into other aspects of the event.

A few members of the local Cobra Kai Synergising society.

Brace yourself!

No matter how many lists you make, no matter how many people you talk to or no matter how well things are going, be prepared, because anything can happen, so you need to be ready.

Brace Yourself

Things can break, rooms can be double booked, caterers get lost in transit and magicians can set fire to things (only kidding, all magicians are brilliantly fabulous and should be used for EVERY event).

Anything can happen, so be ready and plan ahead, try to envisage what could possibly go wrong and have plans in place.

Get an assistant

On the day of the event, there is going to be a lot to do. Even if things run perfectly, you’ll still be coordinating everything on the night; making sure the food goes out on time, that the presentation is loaded up and the DJ has the right playlist etc, so see if you can get an assistant, just to tackle the “gopher” type jobs — basically anything small that needs doing — getting you a drink, finding a new pen, putting out the magicians fire (again, that almost never happens…).

Huddle up!

On the night, make sure to have a team meeting so that EVERYONE knows what everyone else is doing. Have a run through the entire night. Give people a chance to ask questions or query things. This is the last chance you’ll have everyone together, so make it count. Tell them what this event means to you and make sure to get them on your side. Show them some love and they’ll work hard for you (actually, they may or may not work hard for you, but it’s worth a shot).

Don’t get too friendly though…

overly familiar

Even with all these tips, things can go wrong. If you’re planning an event or party on your own, it can be even more stressful; even when it goes according to plan.

Constantly keep in mind that you can only be expected to do what is reasonable. You can’t work miracles (I can because I’m a magician, but you can’t). All you can do is be as prepared as possible and give it you’re all.

Plan as much as you can, keep yourself healthy, communicate with your team and set realistic expectations. If you’ve done that, go outside and grab some fresh air — you deserve a break!


If you’re having a party, wedding, gathering, shindig (how many synonyms for “event” can I think of?) or celebration in the near future, you’re probably worried about keeping your guests happy. I can deal with that problem for you. I’m a magician and comedian who’s not only amazing but funny too. I can get your guests laughing and having a fabulous time at YOUR party, allowing you to relax and enjoy yourself.

“Thank you for helping make our wedding day stress free and being exceptionally entertaining

“He was hugely entertaining, with a real sense of mischievous fun! Our guests loved him!

GET IN TOUCH USING THE FORM BELOW AND I’LL TELL YOU HOW I CAN GET YOUR GUESTS LAUGHING!




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